{"id":3667,"date":"2025-09-12T14:05:17","date_gmt":"2025-09-12T11:05:17","guid":{"rendered":"https:\/\/edilo.com.ua\/blog\/tender-what-it-is-and-how-to-participate\/"},"modified":"2026-06-22T12:52:12","modified_gmt":"2026-06-22T09:52:12","slug":"tender-what-it-is-and-how-to-participate","status":"publish","type":"post","link":"https:\/\/edilo.com.ua\/en\/blog\/tender-what-it-is-and-how-to-participate\/","title":{"rendered":"Tender: What It Is and How to Participate"},"content":{"rendered":"\n

A tender is a competitive process for selecting a supplier of goods or services, organized by a customer to secure the most favorable terms for fulfilling an order. By participating in the selection process, small and medium-sized businesses can find new customers, increase sales, and ensure a steady stream of contracts. Let\u2019s take a closer look at what a tender is, how it works, what types exist, and how to participate in them correctly. <\/p>\n\n

What Is a Tender?<\/h2>\n\n

A tender is a form of competitive selection process in which proposals are solicited from various companies for the supply of goods, the performance of work, or the provision of services. The term is used as a synonym for \u201celectronic auction,\u201d \u201copen bidding,\u201d and \u201ccompetition.\u201d The main goal of this procedure is to find the optimal balance between price and quality for the goods or services offered. <\/p>\n\n

The tender process involves publicly announcing the terms and conditions, accepting bids from participants, and selecting a winner based on predetermined criteria. The fundamental principle is a competitive approach, which allows the contracting authority to select the best proposal from among all those submitted. <\/p>\n\n

The advantages of the tender process are clear: for companies, it offers the opportunity to secure the most favorable terms; for contractors, it provides a chance to find new clients and expand their business. The English term \u201ctender\u201d translates to \u201cproposal,\u201d and the entire process is based on a competitive bidding process. <\/p>\n\n

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Types of Tenders<\/h2>\n\n

Contests are divided into several main categories. Depending on the organizer: <\/p>\n\n

    \n
  • Government (public) \u2014 conducted by government agencies, local government bodies, and state-owned enterprises;<\/li>\n\n\n\n
  • Commercial \u2014 organized by private companies to find suppliers of goods or services;<\/li>\n\n\n\n
  • International \u2014 tenders conducted by international organizations or foreign companies.<\/li>\n<\/ul>\n\n

    What is a tender in terms of its format:<\/p>\n\n

      \n
    • Open \u2014 all interested companies that meet the eligibility requirements are invited to participate;<\/li>\n\n\n\n
    • closed \u2014 only performers who have received a personal invitation from the organizer are admitted;<\/li>\n\n\n\n
    • Two-stage \u2014 first, participants are selected based on eligibility criteria, and then their proposals are evaluated.<\/li>\n<\/ul>\n\n

      Each category has its own characteristics and rules, so it\u2019s important to familiarize yourself with the specifics of the competition before participating.<\/p>\n\n

      Stages of the Tender Process<\/h2>\n\n

      So, here\u2019s how a tender is conducted in stages:<\/p>\n\n

        \n
      1. Announcement \u2014 The organizer publishes information about the tender on relevant platforms or on its own website.<\/li>\n\n\n\n
      2. Submission of Proposals \u2014 Participants prepare and submit their proposals in accordance with the requirements of the tender documentation.<\/li>\n\n\n\n
      3. Electronic auction \u2014 In the case of electronic tenders, the process consists of several stages during which participants can adjust their price bids.<\/li>\n\n\n\n
      4. Evaluation of Proposals \u2014 The client evaluates the submitted proposals based on established criteria.<\/li>\n\n\n\n
      5. Selection of the winner \u2014 the participant with the best proposal is chosen.<\/li>\n\n\n\n
      6. Signing the contract \u2014 a contract is signed with the winning bidder.<\/li>\n<\/ol>\n\n

        For government tenders, the stages are clearly regulated by law, specifically by the Law of Ukraine \u201cOn Public Procurement.\u201d Commercial tenders have more flexible terms, which are determined by the organizers themselves. <\/p>\n\n

        When is the tender held?<\/h3>\n\n

        Whether a tender is held depends on the organizer. For government agencies, the law requires them to announce a tender if the value of the purchase or contract exceeds the established thresholds. For goods and services, the threshold is 200,000 hryvnias; for construction work, it is 1.5 million hryvnias. If the amount is below the established thresholds, the customer may conduct a simplified procurement or enter into a direct contract. <\/p>\n\n

        Commercial companies organize tenders when ordering large quantities of goods or services, implementing major projects, or seeking long-term partners. Tenders are often held to modernize production, purchase equipment, or hire contractors for construction or renovation. <\/p>\n\n

        The frequency of tenders depends on the organizer. Some tenders are held regularly (monthly, quarterly), while others are held as needed. <\/p>\n\n

        Who is conducting the tender?<\/h3>\n\n

        The organizers are various entities, each of which pursues its own objectives during the competitive bidding process. Who conducts the tender: <\/p>\n\n

          \n
        • government agencies and local government bodies\u2014ministries, departments, state-owned enterprises, schools, hospitals, city and regional councils;<\/li>\n\n\n\n
        • private companies\u2014ranging from large corporations to medium-sized businesses\u2014that are looking for suppliers or contractors;<\/li>\n\n\n\n
        • international organizations\u2014the UN, the World Bank, the EBRD, and other institutions that fund various projects;<\/li>\n\n\n\n
        • civil society organizations\u2014charitable foundations and nongovernmental organizations that carry out social projects.<\/li>\n<\/ul>\n\n

          Each organizer sets its own rules for conducting the tender, as well as the criteria for selecting participants and evaluating proposals. Government contracting authorities are required to comply with public procurement laws, while commercial organizations have greater flexibility in establishing the terms of the tender. <\/p>\n\t

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